Legal Notice - HamiltonBC

Introduction

These legal notices govern access to and use of the HamiltonBC website available at https://www.hamiltonbc.com (the “Website”). By accessing or using the Website, you accept these terms without limitation or qualification.

Effective date: 6 January 2026

Website Hosting and Service Provider

The Website is hosted and protected (content delivery network, security, DNS, and related services) by Cloudflare, Inc., 101 Townsend Street, San Francisco, CA 94107, United States.

Intellectual Property

The Website and all content that it contains or makes available, including without limitation text, graphics, logos, icons, images, photographs, videos, audio clips, software, databases, page layouts, and any combination thereof (the “Content”), are protected by applicable intellectual property laws and international conventions. Unless expressly stated otherwise, all rights in the Content are reserved to their respective rights holders.

Permitted use: You may access and view the Website and the Content for your personal and non-commercial use only.
Restricted use: Any reproduction, distribution, public communication, adaptation, modification, extraction, or reuse of the Website or the Content, in whole or in part, by any means and for any purpose, without the prior written authorization of the rights holder, is prohibited.
Trademarks and distinctive signs: Names, logos, product and service names, designs, and slogans appearing on the Website may constitute trademarks or trade dress. Any use without authorization is prohibited.

Access, Availability, and Use of the Website

The Website is provided for information purposes. While reasonable efforts are made to keep information current and accurate, the Website may contain inaccuracies, omissions, or typographical errors. Access to the Website may be suspended, limited, or terminated at any time for maintenance, security, or other legitimate reasons.

You agree not to misuse the Website, including by introducing viruses or other malicious code, attempting to gain unauthorized access to the Website or its servers, interfering with the Website’s proper operation, or using the Website in violation of applicable laws or third-party rights.

Liability

Information: The Content is provided “as is” for general information only and does not constitute legal, financial, or professional advice. You are solely responsible for how you use the Content.
Technical risks: You are responsible for your equipment, internet connection, and security. The Website cannot guarantee that the Website will be free from errors, interruptions, vulnerabilities, or viruses.
Third-party services and links: The Website may reference third-party content, services, or features. Such references do not imply endorsement. The Website is not responsible for third-party websites, services, terms, or practices.
Indirect damages: To the maximum extent permitted by law, the Website shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of data, loss of profits, loss of business, or loss of opportunity.

Personal Data Protection

The Website respects privacy and undertakes to process personal information in accordance with applicable data protection laws, including as relevant the Personal Information Protection and Electronic Documents Act (PIPEDA, Canada), the British Columbia Personal Information Protection Act (PIPA), the General Data Protection Regulation (EU and UK GDPR), and the California Consumer Privacy Act as amended (CCPA/CPRA).

Categories of Personal Information Collected

Identification and contact data you provide, such as name and contact details, when you communicate with the Website or submit forms.
Technical and browsing data, such as IP address, device and browser information, pages viewed, date and time of visits, referring URL, and approximate geolocation derived from IP, collected through server logs, cookies, and similar technologies.
Transactional or account data, if features enabling registrations, subscriptions, or purchases are used.
Security and fraud-prevention data, including information used to detect and mitigate abusive or malicious activity.

Purposes and Legal Bases

Operating, securing, and maintaining the Website and its features (legitimate interests; compliance with legal obligations).
Responding to inquiries and requests (consent; legitimate interests; performance of a contract if applicable).
Analytics and audience measurement to improve the Website (consent where required by law; legitimate interests otherwise).
Managing subscriptions and transactions where offered (performance of a contract; compliance with legal obligations; legitimate interests).
Preventing, detecting, and investigating fraud, abuse, and security incidents (legitimate interests; compliance with legal obligations).

Retention

Contact and inquiry records: for the time necessary to handle the request and up to three years after last contact.
Contractual and transactional data: for the duration of the relationship and the statutory limitation/retention period (typically up to seven years for accounting and tax records where applicable).
Technical logs and security data: up to 12 months, unless a longer period is required for security, legal, or compliance purposes.
Analytics and cookies: retained for the periods specified in the Cookies section below.

Recipients and International Transfers

Authorized personnel and service providers acting on documented instructions, including hosting, security, analytics, email, and payment providers where relevant.
Cloudflare, Inc. provides hosting, security, and performance services, which may involve processing and transferring data to the United States and other locations.
Disclosures may occur to competent authorities where required by law or to protect rights, safety, and security.

Where data is transferred outside your jurisdiction, appropriate safeguards are used as required by law, such as standard contractual clauses for GDPR-covered transfers, or other recognized mechanisms. Copies or information about applicable safeguards can be requested via the contact methods made available on the Website.

Security

Technical and organizational measures are implemented to protect personal information against unauthorized access, alteration, disclosure, or destruction, taking into account the nature of the data and the risks involved. No method of transmission or storage is completely secure, and absolute security cannot be guaranteed.

Children’s Privacy

The Website is not directed to children and does not knowingly collect personal information from individuals under the age required by applicable law. If you believe a child’s data has been collected, please use the contact methods available on the Website to request deletion.

Your Rights

Under Canadian law (including PIPEDA and BC PIPA): right to access and request correction of personal information, and to challenge compliance with applicable principles.
Under EU/UK GDPR (where applicable): rights of access, rectification, erasure, restriction, portability, and objection; right to withdraw consent at any time where processing is based on consent.
Under the CCPA/CPRA (for California residents, where applicable): rights to know/access certain information, to correct, to delete, and to opt out of the sale or sharing of personal information; rights related to sensitive personal information and to non-discrimination for exercising rights.

To exercise your rights or raise a privacy concern, use the contact facilities provided on the Website. You also have the right to lodge a complaint with the competent supervisory authority in your jurisdiction (for example, the Office of the Information and Privacy Commissioner for British Columbia, the Office of the Privacy Commissioner of Canada, a European data protection authority, or the UK Information Commissioner’s Office).

Cookies and Similar Technologies

The Website uses cookies, web beacons, local storage, and similar technologies (“cookies”) to operate, secure, and enhance the user experience. Where required by law, a consent mechanism is used to obtain your choices before placing non-essential cookies.

Types of Cookies

Strictly necessary cookies: essential for the Website to function and to provide security and load balancing. Examples may include cookies set by Cloudflare to distinguish human traffic from bots and to maintain security controls (such as cf_clearance and __cf_bm). These cookies are generally session-based or have short lifespans and cannot be disabled via the Website as they are necessary for core functionality.
Performance and analytics cookies: help measure and improve the Website’s performance and understand usage (pages visited, time spent, error diagnostics). These are placed only with your consent where required by law and are typically retained for up to 13 months.
Functionality cookies: remember user preferences and choices to provide enhanced features. These are retained for the period necessary to provide the functionality and, where required, are used with your consent.
Advertising or social cookies: if used, these support delivery of relevant content and measure campaign effectiveness. These are set only with your consent where required and are retained for periods typically up to 13 months unless otherwise indicated by the provider.

Your Choices

Consent management: Where a consent banner or settings are presented, you can accept, refuse, or configure non-essential cookies at any time through the available controls.
Browser settings: You can configure your browser to block or delete cookies. Blocking strictly necessary cookies may affect the proper functioning of the Website. Instructions are available in your browser’s help menu.
Device settings: Some devices provide additional privacy controls that can limit tracking or reset identifiers.

Third-Party Services

The Website may integrate third-party services (for example, content delivery, security, analytics, payment, or embedded media). These third parties may collect or receive information through the Website, subject to their own terms and privacy practices. You should review their policies to understand how they process your information.

Applicable Law and Jurisdiction

These legal notices, the Website, and any dispute or claim arising out of or in connection with them are governed by and construed in accordance with the laws of the Province of British Columbia and the federal laws of Canada applicable therein, without giving effect to conflict of laws rules. The courts located in British Columbia have exclusive jurisdiction to settle any such dispute, without prejudice to any mandatory rights you may have as a consumer under applicable law.

Changes to These Legal Notices

These legal notices may be updated from time to time to reflect changes in laws, practices, or services. Material changes will apply prospectively from the date they are posted on the Website. Your continued use of the Website after an update constitutes acceptance of the revised terms.

Contact

For any question regarding these legal notices, personal data, or cookies, please use the contact facilities provided on the Website.